Microsoft Publisher Intermediate Tutorial

Microsoft Publisher Intermediate Tutorial - Using Images & Colour in Publisher

Using RGB and CMYK

Many graphics software programs give you the choice to work in either RGB or CMYK. These are called colour spaces. Scanners and digital cameras create images using combinations of just three colours: Red, Green and Blue called RGB. These are the primary colours of light, which computers use to display images on your screen.

Printing presses print full colour pictures using a different set of colours, the primary colours of pigment: Cyan (blue), Magenta (red), Yellow and Black called CMYK. This is known as a 4-colour process or full-colour printing that comprises the majority of magazines and marketing materials.

Discuss whether RGB or CMYK is required by your preferred printer or graphic designer and always ask for a proof before proceeding to a final print.

Publisher Defaults

Publisher defaults to RGB but you can convert everything to a CMYK or start a new document using CMYK.

From the Tools menu point to Commercial Printing Tools and point to Color Printing. Select Process Colors (CMYK). A confirmation box will appear Click OK.

Note: All images incorporated into a layout need to be linked and not embedded to maintain CMYK within the image. See steps on how to Convert embedded images to Linked.

Linked Images

A picture that links to a high resolution image file that is stored outside of the publication. Note: If the linked picture is changed in a image-editing program, you can update the linked picture in the publication file.

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Embedded Images

Embedded images are pictures that are stored in a publication rather than being linked to a source file outside the publication.

Convert embedded images to Links

When you save an embedded picture as a linked picture, Graphics Manager uses the embedded picture data to create a new linked picture and removes the embedded data from the publication.

From the Tools menu click Graphics Manager. In the Graphics Manager task pane, under Select a picture, click the arrow next to the embedded picture you want to save as a link, and then click Save as Linked Picture. In the Save As dialog box, browse to the directory where you want to save the linked picture. In File name, type a name for the linked graphic. In Save as type, select the graphic file format in which you want to save the linked file. Click Save.

Updating Linked Images

If you have modified a linked picture in an image editing program, Graphics Manager will detect the change and display the picture's status as Original is modified.

To update to the modified version, do the following:

On the Tools menu, click Graphics Manager. Under Display options in the Show list select Missing/modified pictures. Under Select a picture click the arrow next to the picture you want to update and click Update this Link

Note: If your publication is being printed by a commercial printer and your pictures are linked, you will need to send each of the linked images and the publication layout file to them. Inserting Pictures

Although you can copy images from one application and paste them into a Publisher file using Copy/Paste, they will not be embedded or linked. Place images in a publisher file using Picture from the Insert menu. Click Picture and select from File, Clip Art or Scanner or Camera.

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